PRIVACY POLICY

Welcome to Nous Meeting's website and application. Nous Meeting provides an AI-powered smart meeting assistant designed including but not limited to record, transcribe, summarize, extract action items, analyze speaker sentiment, prepare reports, and manage follow-ups. The service caters to a wide range of users, regardless of their professional background or personal needs. Additionally, the platform aims to make learning about Nous Meeting's application and business activities easier and facilitate communication with the platform.

We recognize the importance of privacy, and we are committed to protecting your personal information. This Privacy Policy outlines how Nous Meeting collects, uses, and safeguards your data when you interact with our website and application.

1. Applicability of This Policy

This Privacy Policy applies solely to Nous Meeting's website and application. If you visit any third-party websites or applications through our platform, we advise you to review their respective privacy policies.

For the purposes of this policy, "Nous Meeting" refers to the application owned by Next Generation Innovation L.L.C., a company registered in the State of New York as a limited liability company.

2. Personal Information

"Personal information" refers to any information that can be used to identify an individual, such as name, date of birth, address, phone number, voice recordings, emotions, and sentiments. This also includes identifiable information related to a juridical entity.

3. Information We Collect

3.1 Personal Information

Nous Meeting may collect personal information when users interact with the platform, such as during registration, completing surveys, transactions, or when submitting information via email.

3.2 Automatically Collected Information

We may automatically collect the following non-personally identifiable information when you visit our website or use our application:

• Domain name and IP address
• Browser type and operating system
• Date and time of visit
• Pages and services accessed
• Referring websites and exit pages
• Forms or documents downloaded

This data is used to improve the functionality of the website, understand user interaction, and for statistical analysis. Rest assured, Nous Meeting does not sell or disclose this information for commercial purposes.

3.3 Cookies

Nous Meeting uses "persistent" and "session" cookies, which store data temporarily for the duration of your visit or longer, depending on your browser settings. You can manage cookie preferences through your browser settings, though disabling certain cookies may impact your ability to use some website features.

3.4 Text Message Data

We may retain text message data provided via the website for an indefinite period.

4. Information Collected During User Interaction

4.1 Personal Information During Registration

When registering for an account, we may collect the following personal information:

• Name, email address, phone number (optional), and login credentials
• Profile details such as job title or organization name (optional)
• Meeting-related data if you schedule or host meetings (e.g., meeting title, participant list, scheduled time)

4.2 Billing Information

For users who purchase premium plans, billing information (e.g., credit card details) is securely processed through third-party payment processors.

4.3 Usage Data

We automatically collect device and technical information to improve platform performance, including:

• IP address, browser type, operating system, and device identifiers
• Meeting activity, including participation time, features used (e.g., screen sharing, chat), and meeting duration

4.4 User-Generated Content

Any content shared during meetings (such as audio, video, chat messages, screen shares, uploaded files) may be collected and stored based on your preferences. Support communications and feedback are also recorded to enhance our services.

5. Information Provided via Email

When you email Nous Meeting, the email address and its contents (including text, audio, video, or images) are collected. This information is used to respond to inquiries, improve the website, and address any issues. Nous Meeting does not sell or disclose email data for commercial purposes.

6. Recording of Meetings - User Responsibility and Legal Compliance

Nous Meeting provides functionality that allows hosts and authorized participants to record meetings for transcription, summarization, and analysis purposes. By providing this functionality, Nous Meeting acts solely as a technology service provider and assumes absolutely no responsibility for how users employ these recording features or whether such use complies with applicable laws.

6.1 Nous Meeting's Role as Technology Provider

Nous Meeting's Role:

Nous Meeting provides software and technology that enables users to record meetings. We are a technology service provider, not a legal advisor, and we do not provide legal advice regarding recording compliance.

What We Do NOT Do:

Nous Meeting does NOT:

• Monitor whether you obtain required consents from meeting participants
• Determine which recording laws apply to your specific meetings
• Verify that you are complying with applicable recording laws
• Provide legal advice or guidance on recording compliance
• Ensure that meeting participants have consented to recording
• Bear any responsibility for your violations of recording laws

Your Acknowledgment:

By using Nous Meeting's recording features, you acknowledge and agree that you are solely responsible for ensuring compliance with all applicable laws. Nous Meeting makes no representations or warranties regarding the legality of recording in any jurisdiction or circumstance.

6.2 Host's Exclusive Responsibility for Legal Compliance

As the meeting host or user initiating a recording, you bear complete and exclusive legal responsibility for:

• Researching and understanding all applicable recording laws in the jurisdictions where you and your participants are located
• Determining whether you are in a one-party consent or two-party/all-party consent jurisdiction
• Identifying the locations of all meeting participants and determining which jurisdiction's laws apply
• Providing clear, conspicuous, and legally adequate notice to all participants that recording will occur
• Obtaining all necessary consents as required by applicable federal, state, local, and international laws
• Documenting and maintaining records of all consents obtained
• Providing participants with the opportunity to decline participation or leave the meeting if they do not consent
• Complying with data protection laws (GDPR, CCPA, PIPEDA, etc.) regarding recorded content
• Securing recorded content against unauthorized access or disclosure
• Managing requests from participants regarding access to, correction of, or deletion of recordings
• Implementing appropriate data retention and deletion practices
• Accepting all legal, financial, and criminal consequences of any violations of recording laws

6.3 Recording Notice and Consent Requirements

Automated Notice Provided by Nous Meeting:

Nous Meeting provides automated visual and/or audio indicators when recording is initiated. These indicators are provided as a courtesy and technical feature only. However, you acknowledge and agree that:

• Automated indicators do NOT constitute legally sufficient notice in all jurisdictions
• You remain solely responsible for providing legally adequate notice regardless of automated indicators
• You must supplement automated indicators with additional notice and consent mechanisms as required by law

Your Obligations Regarding Notice and Consent:

• Provide advance notice to participants (via email, calendar invite, or other means) that meetings may be recorded
• Provide verbal notice at the beginning of each meeting that recording will occur
• In all-party consent jurisdictions, obtain explicit verbal or written consent from EVERY participant before recording
• Allow participants who do not consent to leave the meeting before recording begins
• Immediately stop recording if any participant in an all-party consent jurisdiction withdraws consent

6.4 U.S. Federal Law Requirements

Under the Electronic Communications Privacy Act or "Federal Wiretap Act", it is a federal crime to intercept or record any wire, oral, or electronic communication without the consent of at least one party to the conversation.

Host Responsibility:

You must ensure at minimum that at least one party to the conversation (which may be you as the host) consents to any recording. However, stricter state laws may apply and require all-party consent. You are responsible for determining and complying with the most restrictive applicable law.

6.5 U.S. State Recording Laws - Host's Responsibility to Comply

Recording laws vary significantly by U.S. state. Some states require consent from all parties ("all-party consent" states), while others require consent from only one party ("one-party consent" states). As the host, you are solely responsible for determining which laws apply and ensuring compliance.

6.5.1 All-Party Consent States

The following states require consent from ALL parties before recording:

California, Connecticut, Florida, Illinois, Maryland, Massachusetts, Michigan, Montana, Nevada, New Hampshire, Pennsylvania, and Washington

Your Mandatory Obligations in All-Party Consent Jurisdictions:

• Obtain explicit verbal or written consent from EVERY participant before initiating recording
• Provide clear advance notice that recording will occur
• Document all consents obtained (via email, recorded audio acknowledgment, or written consent forms)
• Allow non-consenting participants to leave before recording starts
• Stop recording immediately if any participant withdraws consent

6.5.2 One-Party Consent States

States not listed in Section 6.5.1 generally follow a one-party consent standard, meaning only one party to the conversation must consent to recording.

Host Responsibility:

Even in one-party consent states, you remain responsible for determining applicable laws, as participants may be calling from all-party consent jurisdictions. Additionally, providing notice to all participants is strongly recommended as best practice and to avoid civil liability, workplace disputes, or professional sanctions.

6.5.3 Determining Applicable Law - Host's Responsibility

Multi-Jurisdictional Meetings:

When participants are in different states or countries, the most restrictive law generally applies. This means:

• If ANY participant is in an all-party consent state, you must obtain consent from ALL participants
• You must research the location of each participant and determine applicable laws
• If participants' locations are unknown, you should assume all-party consent is required

YOU, NOT NOUS MEETING, ARE SOLELY RESPONSIBLE FOR MAKING THESE LEGAL DETERMINATIONS.

6.5.4 Criminal and Civil Consequences of Violations

• Criminal prosecution, fines, and imprisonment
• Civil lawsuits for statutory and actual damages (some states provide for treble damages)
• Attorney's fees and court costs awarded to prevailing plaintiffs
• Exclusion of illegally obtained recordings as evidence in legal proceedings
• Professional discipline, employment termination, or other workplace consequences
• Reputational damage and loss of trust
• Additional penalties under specific industry regulations (HIPAA, FERPA, etc.)

6.6 International Recording Laws - Host's Responsibility

When recording meetings with international participants, you must comply with all applicable international laws, which often impose stricter requirements than U.S. law. As the host, you are solely responsible for:

• Identifying the countries from which participants are joining
• Researching applicable data protection and recording laws in those countries
• Ensuring compliance with all applicable laws, including but not limited to:

NOUS MEETING PROVIDES NO GUIDANCE ON INTERNATIONAL LAWS. YOU MUST CONSULT WITH QUALIFIED LEGAL COUNSEL IN RELEVANT JURISDICTIONS.

6.7 Data Storage, Retention, and Security

Nous Meeting provides secure storage infrastructure for recordings, but you, as the host, retain ultimate control and responsibility for:

• Determining appropriate retention periods for recordings based on your legal obligations and business needs
• Implementing and enforcing access controls to recordings
• Managing sharing and distribution of recordings in compliance with applicable laws
• Responding to participant requests for access, correction, or deletion of recordings
• Deleting recordings when legally required or when retention is no longer necessary
• Ensuring recordings are not shared with unauthorized parties

While Nous Meeting implements technical security measures (encryption at rest and in transit, access controls, etc.), you are responsible for all policy decisions regarding recordings and for ensuring your use complies with applicable data protection laws.

6.8 AI Processing of Recordings - Host's Responsibility

Nous Meeting uses artificial intelligence to process recordings for transcription, summarization, action item extraction, and sentiment analysis. As the host, you are solely responsible for:

• Obtaining all necessary consents for AI processing of meeting content
• Informing participants that recordings will be processed using AI technology
• Ensuring AI processing complies with applicable data protection laws
• Determining whether AI processing is permissible under your industry-specific regulations (e.g., HIPAA, FERPA, GLBA)

6.9 Prohibited Uses of Recording Features

You are strictly prohibited from using recording features to:

• Record without required legal notice and consent
• Violate any person's privacy rights, confidentiality obligations, or reasonable expectation of privacy
• Engage in illegal surveillance, wiretapping, stalking, harassment, or intimidation
• Record for blackmail, extortion, coercion, or other criminal purposes
• Violate intellectual property rights, trade secrets, attorney-client privilege, or confidentiality agreements
• Record meetings involving minors without proper parental/guardian consent
• Create deepfakes, manipulated content, or misleading representations from recordings

6.10 Enforcement and Account Termination

Nous Meeting reserves the right to investigate suspected violations of this Privacy Policy and applicable laws. If we become aware of potential illegal recording activity, we may: suspend or terminate your account, disable recording features, delete recordings, report violations to law enforcement, and cooperate with law enforcement investigations. However, such enforcement actions do not diminish or eliminate your sole responsibility for legal compliance.

6.11 COMPREHENSIVE LIMITATION OF LIABILITY AND DISCLAIMER

DISCLAIMER OF LIABILITY:

NOUS MEETING, NEXT GENERATION INNOVATION L.L.C., AND THEIR RESPECTIVE OFFICERS, DIRECTORS, EMPLOYEES, AGENTS, AFFILIATES, SUCCESSORS, AND ASSIGNS (COLLECTIVELY, "NOUS MEETING PARTIES") EXPRESSLY DISCLAIM ALL LIABILITY FOR:

• Your violations of any recording, wiretapping, surveillance, or privacy laws
• Your violations of data protection regulations (GDPR, CCPA, PIPEDA, HIPAA, FERPA, etc.)
• Any criminal prosecution, civil lawsuits, or regulatory actions arising from your recording activities
• Any damages, penalties, fines, or fees you incur due to recording violations
• Any claims by meeting participants or third parties related to unauthorized recording
• Any other consequences arising from your use or misuse of recording features

INDEMNIFICATION:

BY USING NOUS MEETING'S RECORDING FEATURES, YOU AGREE TO DEFEND, INDEMNIFY, AND HOLD HARMLESS THE NOUS MEETING PARTIES FROM AND AGAINST ANY AND ALL CLAIMS, DAMAGES, LIABILITIES, COSTS, AND EXPENSES (INCLUDING REASONABLE ATTORNEYS' FEES AND COURT COSTS) ARISING FROM OR RELATED TO:

• Your use or misuse of recording features
• Your violations of any recording, privacy, or data protection laws
• Your failure to obtain required consents or provide required notices
• Any third-party claims related to your recording activities
• Your breach of any provision of this Privacy Policy regarding recording
• Any other conduct related to your use of Nous Meeting's recording technology

This indemnification obligation survives termination of your account and continues in perpetuity for any recording-related claims.

NO LEGAL ADVICE:

Nothing in this Privacy Policy constitutes legal advice. This policy provides general information only and does not address the specific legal requirements applicable to your particular situation. You must consult with qualified legal counsel licensed in all relevant jurisdictions to ensure compliance with applicable recording laws. Nous Meeting assumes no responsibility for the accuracy, completeness, or applicability of any legal information contained in this policy.

ACKNOWLEDGMENT AND AGREEMENT:

By using Nous Meeting's recording features, you acknowledge that you have read, understood, and agreed to all provisions of this Section 6, including all disclaimers, limitations of liability, and indemnification obligations. You acknowledge that you are solely responsible for all legal compliance related to recording and that Nous Meeting bears no responsibility whatsoever for your compliance or non-compliance with applicable laws.

7. Information Use and Disclosure

7.1 Use of Information

The information collected is used to operate and improve our services, fulfill transactions, provide customer support, enhance user experience, conduct research and analytics, and comply with legal obligations. We may disclose this information for operational purposes, but we do not sell your personal information for commercial purposes.

7.2 Information Sharing

We may share your information in the following circumstances:

• With other meeting participants as necessary to facilitate meetings and provide services
• With service providers and vendors who perform services on our behalf (e.g., hosting, payment processing, analytics)
• To comply with legal obligations, court orders, or respond to lawful requests from government authorities
• To protect our rights, privacy, safety, property, or intellectual property and that of our users
• To enforce our Terms of Service and prevent fraud or illegal activities
• In connection with a merger, acquisition, sale of assets, or other corporate transaction involving Next Generation Innovation L.L.C.

7.3 Compliance with Laws

Nous Meeting complies with U.S. state and federal laws, as well as applicable international data protection regulations. We may disclose personal information as required by law, including in response to legal processes such as subpoenas, court orders, or law enforcement requests, or to protect our intellectual property and ensure the integrity of our platform.

8. Security and Confidentiality

We are committed to safeguarding your personal information against unauthorized access, alteration, disclosure, or destruction. Nous Meeting employs industry-standard security measures to protect your data, including encryption, secure data transmission protocols, access controls, and regular security audits. We maintain contractual obligations with employees and service providers to ensure data integrity and confidentiality. However, no method of transmission over the Internet or electronic storage is 100% secure, and we cannot guarantee absolute security.

9. Your Privacy Rights

Depending on your location, you may have certain rights regarding your personal information, including:

• The right to access and receive a copy of your personal information
• The right to correct or update inaccurate personal information
• The right to delete your personal information (subject to legal retention requirements)
• The right to object to or restrict certain processing activities
• The right to data portability (receiving your data in a structured, machine-readable format)
• The right to withdraw consent where processing is based on consent
• The right to lodge a complaint with a data protection authority

To exercise these rights, please contact us at privacy@nousmeeting.com. We will respond to your request in accordance with applicable law.

10. Children's Privacy

Our services are not intended for children under 13 years of age (or under 16 in certain jurisdictions). We do not knowingly collect personal information from children. If you become aware that a child has provided us with personal information without parental consent, please contact us immediately at privacy@nousmeeting.com, and we will take steps to delete such information. We strongly advise parents or guardians to monitor their children's online activity and ensure that children are not submitting personal information without proper supervision and consent.

11. External Links and Third-Party Services

Nous Meeting may provide links to third-party applications, websites, or services for your convenience. Please be aware that once you leave our platform, you are subject to the privacy policies and terms of service of those external sites. We do not control, endorse, or assume responsibility for the content, services, privacy practices, or security measures of external sites or third-party services. We encourage you to review the privacy policies of any third-party sites you visit.

12. Data Retention

We retain personal information for as long as necessary to fulfill the purposes outlined in this Privacy Policy, unless a longer retention period is required or permitted by law. When determining retention periods, we consider the nature of the information, the purposes for which it was collected, legal requirements, and our legitimate business interests. When personal information is no longer needed, we will securely delete or anonymize it in accordance with our data retention and deletion policies.

13. Changes to This Privacy Policy

Nous Meeting reserves the right to modify or update this Privacy Policy at any time to reflect changes in our practices, legal requirements, or business operations. We will notify you of any material changes by posting the new privacy policy on this page, updating the "Effective Date" at the top, and providing notice through our platform or via email where appropriate. Your continued use of our services after such changes constitutes acceptance of the updated policy. We encourage users to periodically review this Privacy Policy to stay informed about how we are protecting your information.

14. User Responsibility

We encourage users to carefully protect their personal information, including login credentials, passwords, authentication tokens, and any sensitive data submitted through the website or application. Users are responsible for maintaining the confidentiality of their account information and for all activities that occur under their account. Please notify us immediately if you suspect any unauthorized access to your account.

15. Contact Us

If you have questions, concerns, or requests regarding this Privacy Policy or our privacy practices, please contact us at: